We usually confuse the Motivation Letter with the Cover Letter. Motivation letter is almost like a Cover Letter except that it is predominantly asked by educational institutions or non-profit organizations.
“Why do you want to be a part of this organization?” – is the question you will be asked and the answer will be your Motivation Letter. “The organization seems great”, “I’m properly suitable for this position” these are the answers that keep revolving in your head for hours and you know that is not enough! Of course you are suitable for the position and have great interest to be there but it is hard to put these things in words.
So, if you are planning to apply for a masters or PhD program, trying to get an internship opportunity or in a non-profit organization, we are going to help you with the process to write a Motivation Letter.
You can structure it in two ways. You can follow the three paragraph form or a seven paragraph form. The three para format will consist of an introduction, a main body and a conclusion. On the other hand the seven para formations body part will be divided into smaller paragraphs consisting 1-4 lines. Now, let’s see how you should construct each paragraph individually-
The Introduction Part:
Simply introduce yourself in the intro section. Start with who you are and your current position. Then mention where you are applying and what for. And then go through the simplest reason explaining why you are applying in the particular institution. Then end the introduction part.
Oh! And don’t forget to mention your contact info at the top of the letter where you have to enter your email, phone number, address and the social media like linkedIn, quora.
The Body Part:
Before starting this section remember, your admission chance kind of entirely depending on this part. So, promote yourself very wisely. You can write 3-4 small paragraphs or can create a storyline. Tell your experiences, skills and passion with an attractive story, which may help to drag the person’s attention who’s reading the letter.
Describe why you are here more constructively than the intro section. Which particular thing dragged you to this organization and what progress you may bring to it. Your other curricular activities or any other experience or internship, mention them all. Don’t tell, show it!
Remember this is the marketing part. Based on the story it will be decided whether your product will sell or not!
The conclusion:
Briefly summarize the letter in this section. Say for, “So, I think I can be a great part of the institution as…..” mention your goals and ambition again shortly. Finally, thank the reader and end the Letter.
Here we are pointing out some important tips you should keep in mind before starting to write your letter-
- Get a clear idea about the history of the institute.
- Directly address the reader, who is going to decide whether to choose you or not.
- Don’t just sell yourself. Show your intelligent interest.
- Do not lie about any of your qualifications. This is not that hard for the reader to sense the lie.
Here is an example of a motivation letter:
Here you go! Follow these instructions and start writing your motivation letter. This won’t take long.
Mumtahina Khaleque
Intern, Content writing department
YSSE.
